PADD

ADD HISTORICAL PROBATION/DCFS INFORMATION

FUNCTION: This transaction was originally used during conversion of the Probation Index. PDJ numbers and Court Numbers already closed were added for informational purposes. At the time of conversion a juvenile was issued a new PDJ number for every "initial" arrest and papers were not consolidated into subsequent case numbers.

As of 1990, this transaction was used to track the movement of the PDJ file.

The PADD mask can be displayed by three options:

A. Through the JAI MENU
B. Through the JAIN mask
C. Through the JADD response mask

The procedures for using the options are as follows:

A. Through the JAI MENU:

1. Key the transaction code PADD
2. Key the JAIN
3. Press the ENTER key

B. Through the JAIN mask:

1. When processing data for the same JAIN, press the PF3 key;

or key PADD in the lower right corner and press ENTER key.

2. When processing data for a different JAIN, key the JAIN

in space shown on screen and press the PF3 key; or key the
new JAIN, key PADD in the lower right corner and press
the ENTER key.

C. Through the JADD response mask:

1. Press the PF3 key.

Pressing a PF key replaces pressing the ENTER key when the screen offers PF key selections.

The response will be the PADD mask will the ability to add up to 13 lines of data. The first line contains the JAIN, name, sex, descent, and date of birth. User must verify that the JAIN and name are correct before adding historical information.

********************************************************************

********************************************************************

To add historical data, key the following information:

PADD DATA ELEMENT Table

DATA
ELEMENT NAME	REQUIRED	# CHARS	SPECIAL CONSIDERATIONS
Prior Office	No	8	Alphanumeric. See JAI Code List. PDJ# is required when Probation Office code is entered.
Csld#	No	4	Alphanumeric. Prior Caseload#.
PDJ Number	No	7	Numeric Probation office code is required when PDJ# is entered.
Court Number	No	7	Alphanumeric.
DPSS Number	No	13	Format: 9999999-9 9A. Last two characters are optional.
Action Date	Yes	6	Format: MMDDYY.
Explanation	Yes	33	See JAI Code List.

Data may be entered in various combinations:
(1) Prior Office, PDJ Number, Action Date, Explanation.
(2) Court Number, Action Date, Explanation (for court number consolation information).
(3) Prior Office, Action Date, Explanation of "TCF" (for sending file to closed files.

The Explanation may be preceded by a # to allow any entry.

If a required field is omitted, PADD will be redisplayed with two highlighted asterisks (**) in the missing fields. If incorrect data is entered, PADD will be redisplayed with the incorrect field(s) highlighted. Key correct data and press the ENTER key.

Upon successful completion of the transaction, a message will be returned on the JAIN mask indicating the historical information has been added to the record.