PDUP

PUBLIC DEFENDER UPDATE

FUNCTION: This transaction is used to add, update or delete Public Defender information for a record already on file.

PDUP can be displayed through the Public Defender Menu screen:

1. Key the transaction code PDUP.
2. Key the JAIN.
3. Key the COURT#.
4. Key the PETITION DATE
5. Press the ENTER key.

The response will be the PDUP screen. The first line contains the JAIN, name, sex, descent and date of birth. The second line of information gives a description of the hearings. Users must verify that JAIN, COURT#, PETITION DATE AND NAME match before adding, changing or deleting Public Defender information.

Always complete the PDUP transaction by pressing the ENTER key, whether or not updates were made.

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To add or change information, key the new data in the space below the current or blank date field. To delete information key a minus sign (-) in the space below the current data. A minus (-) sign entered in an inter-related data field will cause the related fields to be deleted. Only fields that are altered will be updated on the file. The JAIN and required fields cannot be deleted.

The following fields may be altered by the Public Defender:

PDUP DATA ELEMENT Table

REQUIRED FOR DATA ELEMENTS	ADD	CHANG	#CHAR	SPECIAL CONSIDERATION
INACTIVE FILE #	No	No	7	Alphanumeric
ATTY#	Yes	No	4	Alphanumeric, Atty# and Assign Reason are required when Atty# is entered.
ASSIGNED RSN	Yes	No	4	See PD code list. Atty#, Atty Assign Date required when Atty Reason entered.
ASSIGNED DATE	Yes	No	6	Numeric, format MMDDYY. Date less than or equal current date or equal current date plus one day. Atty Assign RSN required when Atty assign date entered.
CLOSED RSN	No	No	4	See PD code list. Close reason required when closed date is entered.
CLOSED DATE	No	No	6	Numeric
CASE LOC	Yes	No	3	Alphanumeric. Use PD codes.
RVW RSN	No	No	4	Alphanumeric. Use PD codes.
RVW DATE	No	No	6	Numeric. Format is MMDDYY. Must be equal or greater than the current date. Review reason is required when Review Date is entered.

If a required field is omitted, PDUP will be redisplayed with two highlighted asterisks (**) in the missing field. If incorrect data is entered, PDUP will be redisplayed with incorrect field(s) highlighted. Key correct data and press the ENTER key.

Upon successful completion of the transaction, a message will be returned to the Public Defender Menu screen indicating that the record was added/updated, or viewed with no updates or information was successfully deleted.